Q: XXXX’s current sites were designed to deliver very simple,
pared-down information with no or very little document
retention. However, the reality of government and the
Freedom of Information Act means that we often must
provide long-term user access to information and documentation. Our system utilizes a shared Google Drive folder with shareable links created to hyperlink text and provide user access. We have persistent issues with permissions changing, users losing access to documents, and document storage challenges.
A: Administrators will have the possibility to “Archive”
agendas, minutes, newsletters and other documents. Users
may access the full list of archived items. There is also a
specific search functionality such as searching the item archive
by keywords. ENKI proposes adding documents (PDF) if
necessary to each item.